Duties of the Kansas BTW Directo

ARTICLE V. OFFICERS AND DUTIES

The officers of the State/Area shall include the Director, Assistant Director, Treasure, Secretary and Road Captain/ Sergeant of Arms, Newsletter Editor, Webmaster and Historian; .and whatever other officers the membership of the State/Area deems necessary. No State/Area officer shall use the term “President” in their title.

(A) Director:

The Director shall act as the Corporation’s liaison at the State/Area level, shall problem solve at the chapter and state/area level as set forth in the BTW By Laws and forward problems unresolved at the Chapter or State/Area levels to the Regional Director for resolution, shall oversee all meetings of the State/Area; shall conduct all State/Area business; shall be responsible for or cause notifying the membership of the time and place of all meetings at least 30 days prior to a meeting; shall be responsible for holding at least one State/Area event each calendar year; shall collect or cause to be collected all funds that have been accessed by the State/Area; shall be responsible to oversee all disbursement of funds owed by the State/Area; shall cause the State/Area news to be forwarded to the BTW Headquarters for publishing; may establish committees as are necessary or appropriate to promote or carry out the purposes of State/Area and shall serve as an Ex Officio Member of all State/Area committees and shall perform other such duties that are inherent to the running of the State/Area.

(1) Event for the purpose of this duty may be defined as little as a state meeting to as large as the imagination.

(B) Assistant Director:

Shall assist the Director in their duties and shall serve as Director in the absence of the Director.

Shall keep written records of all State/Area meetings and perform other such duties as the State/Area deems necessary. In the absence of both the Director and Assistant Director, the Secretary shall chair all meetings.

(D) Treasurer:

Shall be in charge of the handling of all State/Area funds, shall collect and disburse any monies owed by the State/Area or to the State/Area and shall maintain a bank account with at least one other state/area member on the account, especially for State/Area funds. The Treasure shall maintain a financial record of all funds that is open to any member at their request and may be published as the State/Area Director or Treasurer deems necessary. The Treasure may authorize expenses up to $99.99. Any expenses between $100.00 and $349.99 must have approval of a majority of the elected officers. Expenses over the amount $350.00 must be presented to the membership in a State/Area meeting. Approval will consist of 51% of the members present at the meeting.

(E) Road Captain / Sergeant at Arms:

Shall be responsible for leading all State/Area runs and shall assist the Director in the setting up of State/Area events. Shall call all meetings to order and see that they are run in an orderly and proper manner.

(F) Newsletter Editor:

Shall prepare and cause to be printed and mailed the State/Area newsletter. The Editor shall maintain a State/Area mailing roster to be updated prior to the mailing of each State/Area Newsletter. May collect funds for advertising/sponsorship in or of the state/area newsletter and forward the funds to the treasure for use by the state/area.

(G) State Webmaster:

Shall establish and maintain a State/Area website for the purpose of posting information deemed appropriate and/or necessary to the state membership.

(H) State Historian:

The Historian is to maintain an anecdotal history of the state/area for publication in the state/area newsletter.

(I) Temporary or Interim Directors:

As the need arises, a temporary or interim director or contact may be appointed by either BTW headquarters, or by the Regional Director as they see fit. The term of the temporary or interim director shall end at such time that an elected director is selected to replace him/her.